Document processing software by Qumaxa
From scanned document to structured data.
Upload an invoice, voucher or business document. OCRDocFlow reads it, extracts the fields that matter, and hands your team clean data to review, correct and export — instead of a PDF to re-type.
Try it without an account — 3 documents a day (up to 1 MB each), free.
Watch
OCRDocFlow in about a minute
A short walk-through from Altaf Khan: what we do, how we work and where it fits.
The problem
Hours of re-keying, and errors that surface at month-end
Finance, procurement and admin teams still spend hours re-keying data from PDFs and scans: invoice numbers, dates, vendor names, line items, taxes, totals. It's slow, it's error-prone, and the people doing it have better things to do.
What OCRDocFlow does
Six steps from scan to spreadsheet
A simple, secure web application.
-
1. Upload
PDF, JPG or PNG — single documents or scans containing more than one invoice.
-
2. Read
OCR built for printed documents, in English and Arabic. Arabic accuracy varies more than English — we say so.
-
3. Extract
Invoice number, dates, vendor, customer, line items (description, quantity, unit price), discount, tax, totals.
-
4. Validate
Rule-based checks flag what doesn't add up, with a detected-language and confidence view.
-
5. Review
Your team sees extracted fields beside the original and corrects what needs correcting.
-
6. Export
CSV export of extracted invoices by date range and language, ready for your accounting system or spreadsheet.
Features
What's here today — and what's next
We'd rather you know exactly what you're getting.
Key features
- Web upload with file-type and size validation (PDF/JPG/PNG, up to 10 MB, up to 10 pages per document)
- Printed-text OCR in English and Arabic
- Rule-based invoice field extraction, including multiple invoices in one document
- Review screen with original-vs-extracted comparison
- CSV export of extracted invoices by date range and language
- Teams & organizations — invite colleagues; usage and plan shared across the organization
- Plans & usage — a free tier to start and team plans, with usage tracked per billing period
- Try without an account — visitor mode: 3 documents a day, up to 1 MB each, free, no login
- Admin console with a full audit log of administrative actions
- Security: short-lived JWT sessions, rate limiting, randomized internal file names, secrets never in code; payments (when live) handled by Stripe Checkout so card details never touch Qumaxa's servers
Planned — not available today
- AI document understanding on top of OCR — layout and semantic extraction beyond rules
- Background processing queue for high-volume and bulk uploads (today each document is processed during the upload itself — right for one-at-a-time use, not yet for bulk)
- Direct delivery into accounting and ERP systems, and an API for programmatic upload and retrieval
- More document types beyond invoices and vouchers
- Handwriting — expect partial results today; improvement is planned, not promised
Who it's for
Teams keying data from documents
- Accounting and finance departments
- Procurement teams
- Bookkeeping and accounting practices
- Service businesses receiving vendor paperwork
- Any team keying data from documents
Use cases
Where it earns its place
- Vendor invoice capture into the accounting system
- Expense and voucher digitization
- Procurement document intake
- Month-end document reconciliation support
Technology & API
Built to be integrated
Built with React, Python/FastAPI, PostgreSQL and open-source OCR (PaddleOCR). Designed so an API for programmatic upload and retrieval is a natural next step — if you need it, tell us; it shapes the roadmap.
Pricing
Free to start. Plans for teams.
Try it without an account — 3 documents a day, up to 1 MB each. Create a free account for larger files (up to 10 MB) and more documents, and move to a team plan when your organization needs shared usage and collaboration. Plan details and pricing are published when billing goes live.
OCRDocFlow
Start turning documents into data.
Three documents a day (up to 1 MB each), free, no account needed — or talk to us about your volume.